7/16/01

Revised 7/16/01

SPECIAL TERMS AND CONDITIONS

PRINTING

1. Quantities: Base quantities as stated in bid specifications will be considered as minimum orders. For Open Market Purchases, awarded quantity will be stated on Purchase Order. For Agency Contract - Open Purchases, order quantity will be stated upon issuance of Field Purchase Order Release against original contract. Additional quantities may be ordered as required with the initial run and/or at a later date, as indicated in optional pricing of bid specifications.

2. Optional Pricing: Optional pricing will be used to adjust the cost for changes to original base bid specifications. All optional pricing must be filled out completely or bid shall be considered non-responsive and be rejected. Optional pricing will not be considered in award evaluation unless otherwise stated in bid specifications.

3. Over-runs and Under-runs: Under-runs will not be accepted. Over-runs will be accepted not to exceed 10% of quantities ordered, unless otherwise stated in bid specifications. Printer may bill for actual quantity delivered within the specified tolerance, not to exceed original unit cost quoted.

4. Alterations: Customer alterations or corrections requesting work performed in addition to the original base bid specifications shall be charged at the rates quoted in optional pricing of bid specifications. For alterations not indicated in optional pricing, Printer shall provide Agency Procurement Officer, or designated representative, with a written quote for all additional charges. Printer must receive written authorization from Agency Procurement Officer before alterations can be made.

5. Paper: Printers shall state brand of paper quoted on bid. Unless bid specifications state “No Substitutions”, a comparable brand of paper may be quoted provided that substitutes are the same grade, weight, finish and color of paper originally specified. After award, the Agency Procurement Officer, or designated representative must approve any comparable paper substitutions in writing. Appropriate documentation, including technical specifications, samples and mill invoices may be required prior to any change authorization and/or payment of final invoice.

6. Production Schedule: Production schedules shall be established in bid specifications and adhered to by Agency and Printer. Specific dates will be stated when possible. Where production schedules are not adhered to by the Agency, final delivery date(s) will be subject to renegotiation. One (1) day shall be added to final delivery date for each day Agency delays.

7. Condition of Copy: Upon receipt of original copy, manuscript or disk, should it be evident that the condition of copy differs from that which had been originally stated in the bid specifications, the Printer shall immediately notify the Agency Procurement Officer, or designated representative, in writing, indicating the problem. The Printer will be advised in writing whether to return materials for correction or authorize Printer to make necessary corrections to be charged at hourly rates indicated in optional pricing of bid specifications.

8. Property: All tools, jigs, patterns, equipment, plates, cuts, negatives, artwork or other items purchased, furnished, charged to or paid for by the State and produced in conjunction with or in order to fulfill any State contract, and any replacement thereof, shall become and remain the property of the State of Georgia. The Printer shall hold such property for the benefit of the State, and upon the State’s written request deliver the property to the State.

9. Press Checks: If press check(s) are required according to bid specifications, Printers located outside a sixty (60) mile radius of Agency location shall be responsible for all costs, including per diem, transportation, lodging and food, for up to two (2) Agency representatives to attend press check(s). Printers shall not be responsible for per diems or expenses for outside consultants or designers contracted by the Agency.

10. Terms of Acceptance: Claims for defective quality or damages must be made in writing by the Agency Procurement Officer within thirty (30) days after completed delivery of finished printed material. Failure to make such a claim within the stated period shall constitute acceptance of delivered material by Agency.

11. Brokering/Subcontracting: It is understood that the printing services requested will be performed by the company and location indicated on the bid form. Brokered or subcontracted services are not acceptable.