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The proper format to follow when addressing an envelope is as follows:
JOHN DOE (Address Shown is an example only)
1234 ANYWHERE ST
STATESBORO GA 30458 (all capital letters; no punctuation)
The address must include:
- Intended recipient’s name or other designation.
- Delivery address (including street number and name (predirectional, suffix,
and postdirectional), post office box number, rural or highway contract
route and box number) and secondary descriptor and number (e.g., suite or
apartment number, floor) if needed.
- City and state.
- Zip Code or Zip+4 code where required.
Return address
A return address tells the USPS where the sender wants the mail returned
if it is undeliverable. A return address is required on certain types of mail.
For mail prepared as upgradeable mail the return address must not be in the
*OCR (optical character reading) read area. Mail qualifying for Nonprofit
Standard Mail rates must have the name and return address of the authorized
nonprofit organization either on the outside of the mailpiece or in a prominent
location on the material being mailed (inside the mailpiece).
Addressing Guidelines:
The following guidelines for addressing a mailpiece.
- Use simple sans serif type with uniform stroke thickness.
- Type or machine-print in dark ink on a light background with a uniform
left margin.
- Use uppercase characters throughout the address.
- Left-justify every line in the address clock.
- Use two-letter state abbreviations.
- Use one space between city and state, two spaces between state and Zip+4
code.
- Use appropriate Zip+4 code (if unknown, use 5-digit Zip Code).
Policy for Departmental Charges
To ensure that postal charges are posted to the correct speed chart number, the departmental
PO Box number must be included in the return address. If postal charges are to be charged to another department
or PO Box number, a note must be attached to the mailing stating the PO Box and speed chart number to be
charged and an email must be sent with detailed instructions to postal services at
dwstewart@georgiasouthern.edu or hlanier@georgiasouthern.edu.
Zip Codes
When receiving or sending out mail, including packages and flat mail, it is
imperative that you use the proper Zip code in the Address destination and/or
the return address. Georgia Southern University has its own unique Zip code
(30460). For example:
STUDENTS FULL NAME (Address Shown is an example only)
GEORGIA SOUTHERN UNIVERSITY
PO BOX XXXXX
STATESBORO GA 30460 (all capital letters; no punctuation)
This means that 30460 is recognized throughout the US as Georgia Southern
University only. There are 4 zip codes that can be used when mailing in
or around the Statesboro area. They are as follows:
- 30458 Statesboro area.
- 30461 rural addresses in the Outlining Statesboro area
- 30459 PO Boxes at the Main Branch USPS in Statesboro
- 30460 Any address at Georgia Southern University
Only use 30460 when mailing to the GSU campus or as a return address when
mailing off campus to a destination.
If you are not sure of what a correct Zip code is, please feel free to
contact the Campus Postal services at (912) 478-6245 for the correct Zip code.
Foreign Addresss
Mail addressed to countries outside of the United States must have the address
typed or printed in Roman capital letters and Arabic numerals. The complete
address must include the name of addressee, house number, street address or
box number, city, province, and country. All non-English addresses must be
interlined with an English translation of the destination, post
office, province, and country.
Computerized Address Labels
Departments mailing 200 or more pieces and using computerized address labels
must request them from the supplier in zip code order. This will speed the
delivery process and also qualify the department for postage discounts. The
only exception to this procedure is for intracampus mailers, who request their
address labels in box number order.
Envelopes/Cards
Place letter envelopes together, unsealed, with the flaps open outward. The
envelopes will be sealed as they are processed through the postage meters.
Large manila or bulky envelopes with end openings should be sealed by the
department. Such envelopes canot be sealed by machines. Envelopes and cards
smaller than 3-1/2 " high by 5" long will not be accepted by the U.S. Postal
Service. Any envelope or cards smaller than the minimum acceptable size will
be returned to the department.
Parcels
Use a corrugated carton. Choose one in good rigid condition with all the flaps
intact. Remove any old addresses from the carton and pack the contents with
plenty of cushioning. Address information should be clearly printed or typed
on an address label and placed in the center of the box. Use a filament-reinforced
tape to seal and reinforce your package (scotch tape and
masking tape are not acceptable). Avoid twine and cord as they tend to get
caught in mail processing equipment. Also, whenever possible, avoid using
wrapping paper on the outside of your package.
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