GroupWise WebAccess Training Module 4 - Organizing And Storing Messages

By default, GroupWise WebAccess displays the contents of your account as icons in the left pane of the GroupWise WebAccess main window. Here is what each contains –

Mailbox – The mailbox is where messages arrive. Eudora users can equate this with the Inbox. Incoming mail is listed here; it stays in this folder until you transfer it to another folder. Here you can read, delete, file, forward, or reply to messages.

Unopened Items - Displays messages that have been read. Unread messages are bold in your GroupWise mailbox.

Sent Items - Sent messages are the next listing. This shows a copy of all messages that you have sent. Eudora users can equate this with the Outbox. From here, you can resend or retract messages as well as view message properties.

Calendar – Lists your appointments, tasks and notes. We will discuss use of your calendar in a separate module titled Using The GroupWise Calendar.

Checklist – This is the Checklist which is used for task management. Here you can create list of “to do” items that can be checked off when complete. You can either create an item for the checklist or move an existing GroupWise message to this folder.

Cabinet - Here is your Cabinet. This is where you file and save messages.

Junk Mail - This folder will be shown if you have the Junk Mail feature enabled. Items determined to be junk are delivered here. We will go into Spam/Junk Mail Management in a separate module.

Trash – After you delete an item, it goes to this trash folder. Items typically are stored in the trash folder for several days before they are permanently deleted.As long as a message is in the Trash folder, it can be viewed and restored. After a message is deleted from the Trash folder, it cannot be restored. The Trash in GroupWise is similar to the Trash box in Eudora.

Moving Messages Into Folders

Over time your Mailbox will become full of messages so you will want to file your messages into folders. First you will need to create folders...

Creating A New Folder In Your Cabinet

The cabinet is where new messages are filed and saved. To create a new folder do the following:

1. Click on Add Folder from the GroupWise WebAccess main window.

2. Be certain the radio button below the word Right and to the left of Cabinet is checked and name your folder

3. Click OK.

Filing Messages

1. From your mailbox, click the check box next to the message(s) you want to file and click the Move button.

2. Next, click on the folder you want the files to be moved to and they will be re-located to the folder you click on.