Adventure Trips

  POLICIES

Reservations

For trips of one, two, or three days in length, the full trip price is due at time of registration. For trips of four days or longer, a deposit is due at time of registration in order to reserve a space. The balance for trips of four or more days is due one week prior to trip departure.

Cancellations and Refunds

For trips of one, two, or three days in length, the refund deadline is one week prior to the mandatory pre-trip meeting. For trips of four days or longer in length, the refund deadline is the same date as that trip's sign up deadline. If you cancel prior to the refund deadline, you are entitled to a full refund.

If you must cancel after the refund deadline, you may only receive a refund if we can fill your vacated spot. Please note that all spaces for the program must be filled before we can fill your space and extend a refund.

All pre-trip meetings are mandatory. Failure to attend a pre-trip meeting may result in you being dropped from the trip and forfeiting your registration fee or deposit.

In the event of cancellation due to unforeseen circumstances (bad weather, natural disaster, or instructor illness), all participants are eligible for a full refund.

Transfers

All transfers from one program to another are subject to the same conditions as the Cancellations and Refunds policy.

Pre-Trip Meeting Attendance

All Southern Adventures pre-trip meetings are mandatory. Pre-Trip meetings allow us to cover important information, complete necessary paperwork, size participants for gear, and most importantly it is a chance for all participants to meet each other prior to the trip. Failure to attend a pre-trip meeting may result in the participant being dropped from the trip and forfeiting their and your registration fee or deposit.

Drugs and Alcohol

Alcohol and illicit drugs are not allowed on Southern Adventures trips. Failure to respect this policy will result in possible disciplinary action by judicial affairs and/or outside authorities.

Participant Responsibilities

1. Accurately and completely furnish all personal information requested on the Adventure Trip
2. Adventure Trip Medical Information Form
3. Carefully review all information provided about the trip and ask questions if you have specific concerns
4. Understand and be prepared for the mental and physical demands of the Adventure trip
5. Understand and acknowledge the possible risks that may be encountered on the trip
6. Follow Minimum Impact practices and safety guidelines established by the trip leaders and the land management agencies
7. Respect the rights and privacy of others
8. Attend all pre-trip meetings
9. Have fun!!!

Expedition Behavior

A goal of every trip member should be to exhibit proper expedition behavior. Expedition behavior means taking care of yourself and other group members. It means being the first one to help put up the tent or to make hot drinks in the morning. It means staying hydrated and not unnecessarily endangering yourself. Characteristics such as respectfulness, flexibility, tolerance of others, courtesy, direct communication, self-awareness, and teamwork become critical when traveling in small groups in remote areas. Proper expedition behavior can be the difference between an average experience and a great one!